Electronic Invoicing

Supplier invoicing

Starting from the 28th of June 2017, both the Railway Infrastructure Manager (from the Spanish Administrador de Infraestructuras Ferroviarias - ADIF) and the High-Speed ADIF are going to implement the electronic reception of invoices from their suppliers as well as centrally and digitally handling the invoices received in paper form.

Procedures

For the correct performance of this process, administrative procedures and specific controls will be established that guarantee the correct management of these invoices. This means that it will be mandatory for us to have additional information, without which it will not be possible to process the received invoices.


The information that must be included in invoices is as follows:

  • The ADIF contract number under which the invoice is issued; or the Management Centre Code, for management invoices without a contract.
  • Email address of the ADIF staff member responsible for this commercial relationship.

For invoices that must include the Management Centre on behalf of ADIF/High-Speed ADIF due to the lack of a contract, the corresponding information must be provided for each requested job.
ADIF and High-Speed ADIF provide their suppliers with different electronic payment options:

  • 1. Electronic Data Interchange (EDI)
    Availability of an electronic invoice in a format to be integrated in the ADIF systems, with the Electronic Invoice format included.
  • 2. Reception of invoices by email, in PDF format, digitally signed.
  • 3. Access to the online Invoice Platform (Web Portal)</
    Possibility of directly loading invoices through the EDI Platform.

If you are interested in using any of these options or need additional information about the integration process, please direct your request to ADIF at
facturae@adif.es

You can also continue to send invoices in paper format, but the additional information given above must be included. The address to which paper invoices must be sent is the following. Invoices sent to different addresses will not be accepted:

Adif

Administrador de Infraestructuras Ferroviarias (ADIF)
Apartado de Correos 61243</p>
28080 MADRID


Information for High-Speed ADIF suppliers: