Electronic invoicing
Subtitle sit amet consectetur adipiscing elit.
Within the framework of the implementation of Electronic Administration in the Railway Infrastructure Administrator (Adif), Electronic Invoicing is part of the catalog of services that constitute the progressive deployment strategy to support the transformation process.
The implementation of Electronic Invoicing has allowed ADIF, in the commercial relationships it maintains with its suppliers and customers, to exchange invoice documents in electronic format, with the consequent benefit of agility and transparency in their processing.
Since June 2017, Administrador de Infraestructuras Ferroviarias (ADIF) has been receiving invoices from its suppliers in electronic format, enabling centralised and digital processing of invoices received.
Procedures
To ensure the process is carried out correctly, administrative procedures and specific controls have been established to guarantee the correct management of these invoices This leads us to require, on a mandatory basis, additional data without which it will not be possible to process the invoices received.
The data to be included on invoices must be the following:
- ADIF contract number for which the invoice has been issued, or the Management Centre Code, in the case of management invoices without a contract.
- Email address of the ADIF representative responsible for this commercial relationship.
In the case of invoices that do not have a contract, for which the Management Centre code must be indicated, ADIF must provide the information corresponding to the Management Centre on each order requested.
Invoice submission channels
ADIF provides its suppliers with a number of different invoice submission channels:
1.- Electronic Data Interchange (EDI)
Availability of electronic invoices in a format to be integrated into ADIF systems, including Facturae format.
To initiate subscription to the electronic data interchange (EDI) channel, the request must be sent to ADIF at facturae@adif.es
2.- Receipt of invoices by email, in PDF format (one PDF file for each invoice) sent to the following address:
It is recommended that the NIF of the invoice issuer is included in the subject line of the email, to facilitate identification. Sending invoices by email provides: faster invoice processing, security and traceability of the entire process, and is environmentally sustainable.
3.- Access to online invoicing platform.
Possibility of uploading invoices directly through a Web Portal.
Information for Adif-Alta Velocidad suppliers:
Since June 2017, Administrador de Infraestructuras Ferroviarias (ADIF) has been receiving invoices from its suppliers in electronic format, enabling centralised and digital processing of invoices received.
Procedures
To ensure the process is carried out correctly, administrative procedures and specific controls have been established to guarantee the correct management of these invoices.
ADIF provides its suppliers with a number of different invoice submission channels:
1.- Electronic Data Interchange (EDI)
Availability of electronic invoices in a format to be integrated into ADIF systems, including Facturae format.
To initiate subscription to the electronic data interchange (EDI) channel, the request must be sent to ADIF atfacturae@adif.es
2.- Receipt of invoices by email, in PDF format
Sending invoices by email provides faster invoice processing, security and traceability of the entire process, and is environmentally sustainable.
In the event of opting to receive invoices in PDF format, the customer must send the document "Declaration of Subscription to E-Invoicing" to the email address facturae@adif.es, confirming or updating their details, digitally signed (or signed and stamped), indicating "ENVÍO EMAIL" in the subject line:
The email account facturae@adif.es is exclusively for the purpose of providing information on invoice integration and the various channels for sending and receiving invoices.
For any clarification on documents issued by ADIF, as well as for requests for duplicates, please contact your customer manager, whose contact details appear at the bottom right of the invoices themselves, or the office where the service has been contracted.
